Conversion Factors MOD0099E3

Access

• PM Administration → Master Data → Costs panel → Conversion Factors

Information

• In the Conversion Factors module, conversion factors can be created, edited, and deleted for monetary effort evaluation.
• You can store two different basic factors internal (intra-corporate) and external (extra-corporate) for every conversion factor.
• These basic factors are furthermore subdivided into actual, planned, and remaining factors.

Details

• Internal costs are costs that actually incur and that are only used for internal purposes.
• External costs are costs that are invoiced externally.

Note

• The terms internal and external in conversion factos and the respective fields in costs (e.g. Remaining costs internal) must not be confused with the similar sounding cost type groups ( Internal costs / External costs ). The latter are PLANTA demo cost type groups only and can be renamed individually by the customer.
• In PLANTA standard, only internal costs are listed in the user modules. If you want external costs to be displayed as well, the corresponding fields must be incorporated into the modules by the customizer.

Create, Edit, Deletes Conversion Factors

Create Conversion Factors

• Insert a blank record:
  • If no conversion factors exist, click on the Insert button.
  • If some conversion factors already exist, activate the required conversion factor and click on the Insert button or select the Insert → Conversion Factors context menu command via the right mouse button.
• Enter the name in the Conversion factor name field and the cost center ID in the Conversion factor field.
• Right-click on the newly created conversion factor and select the Insert → Conversion factor item. A blank record will be inserted.
• Enter the period-related validity in the valid from field and the hourly rate in the Factor value planned+remaining costs, Factor value planned+remaining costs, Factor value actual costs and Factor value actual costs external.
  • The Factor value planned+remaining costs external and Factor value actual costs external fields are hidden by default and can be unhidden if required.
• Save.

Conversion factors/delete conversion factor items

• The conversion factor can be deleted by clicking on the Delete conversion factor button.
• If the conversion factor contains positions to be deleted, they will be deleted as well.
  • The last available item in a conversion factor cannot be deleted, as a conversion factor needs to contain at least one item.
• Individual positions can also be deleted.
  • To do so, right-click on the required position and select the Delete conversion factor item command from the context menu.
• If conversion factors have already been assigned to resources, they and their positions cannot be deleted. This is indicated by a message when you click on the Delete conversion factor button

Assign Conversion Factors

Procedure

• In order for conversion factors to take effect, they must
  • either be assigned to the respective resources (in the Conversion factor field in the Resource Data Sheet module)
  • and/or to the cost types of the respective resources (in the Conversion factor name field in the Cost Types module).
    • If conversion factors are assigned to both the resources and their cost types, both conversion types take effect as a sum.
• The factors entered in the Resource Data Sheet and Cost Types modules immediately take effect in the calculation of schedule or costs if the respective resources are planned in the project to be calculated.

Notes

• When changing conversion factors of already planned resources, please note that the changes will apply to all cost values in the current planning (also to actual values). However, the values of the status reports remain unchanged. If, for this reason, the actual values of the current planning are to remain unchanged as well, please create a new conversion factor with two positions: the first conversion factor position applies up to the time of change, the second one applies from the time of change.

Technical background

• Costs are calculated in accordance with the factors in DT472 Load which the cost calculation is based on.
• Both internal and external costs/revenues (planned/actual/remaining/total costs/revenues/ internal and planned/actual/remaining/total costs/revenues external) are calculated.
• The calculated costs/revenues are
  • summarized to DT463 Task and DT461 Project via DT466 Resource assignment (total costs and revenues).
  • summarized to DT282 (annual costs) and from there to DT281 (total costs) and to DT861 (both annual revenues and total revenues).