Access

Information

  • This module
    • already existing portfolio status reports are listed with date, status, and evaluation by the portfolio manager for different factors.
    • you can create new status reports and make all settings and entries relevant for the status report creation.

Note

Create estimates and write comments for portfolios

Information

  • In the Estimates area you can create or change estimates and comments on different portfolio factors which are to be used for the status report currently to be created.

Procedure

  • This can be changed by clicking on the arrow button next to the thumb symbol.
    • If no thumb symbol is displayed, this means that there is no estimate for this factor.
  • Repeat the procedure for every required factor.
  • In the Comment field, remarks can be added to each factor and existing ones can be changed.

Details

  • By expanding the tree structure, you can have summarized status report data on the Costs, Effort, Dates, and Risks/opportunities factors of planning objects to which a status report has been assigned in the Planning Objects with status report assignment area (since the here, the status report serves as source for this data).
    • The data is displayed both in table form as well as graphically.

Assign Planning Object Status Reports/Remove Assignments

Planning Objects with Status Report Selection

Information

  • In the Planning objects with status report selection area you can define which planning object data is to be copied into the portfolio status report to be created and which lanning object data is to be considered in the Time&Budget matrix of the portfolio status report.
  • Furthermore, status reports are assigned to the planning objects the data of which is to be fed in the portfolio status report to be created, (usually the last released status report), since in portfolio status reports not the current project statuses but only the frozen project statuses can be considered.

Details on symbols

  • The estimate specification of each planning object (thumb symbol) as well as the traffic lights on calculated statuses stem from the selected status reports.
  • Besides the total estimate of the respective project manager, the estimate of the portfolio manager is displayed for each planning object as well and can be adjusted via the button.

Select planning objects for the portfolio status report and the Time&Budget matrix

  • Activate/deactivate the checkmark in the PSR checkbox in the line of the required planning object.
    • The respective planning object will be considered and displayed in the portfolio status report.
  • Activate/deactivate the checkmark in the TBM checkbox in the line of the required planning object.
    • The respective planning object is considered in the Time&Budget matrix.
      • The TBM checkbox can only be activated if the PSR checkbox is activated.

Assign Status Reports Manually to the Selected Planning Objects

  • Click on the Select status report button in the line of the required planning object to assign status reports.
    • If the planning object has no released status reports, this is indicated by a message.
  • The Assign Status Report selection module will be opened.
  • Select the required tasks by activating the Select checkbox for the required project and clicking on the Assign selected status report button.
    • The selected status report will be assigned to the selected planning object.

Assign Status Reports Automatically to the Selected Planning Objects

  • As an alternative to manual selection of each individual status report, the last released status reports can be selected collectively by clicking on the Assign current status reports button.
    • However, you will still be able to select another status report manually at a later point.

Remove Status Report Assignments

  • Click on the Delete status report assignment button in the line of the required planning object.
  • Confirm the Delete status report assignment? with Yes.

Note

  • If an older status report is assigned to the planning object instead of the most recently released status report, a red traffic light which signalizes that you have not selected the most recent report is immediately displayed in the planning object line.

Planning Objects without Status Report Selection

Information

  • In the Planning objects without status report selection area, all planning objects of the portfolio for which no status reports can be selected since they have no status reports in general are listed.
  • Although these planning objects can be included in the portfolio report to be created by activating the PSR checkbox. However, this is a mere listing of these planning objects with possibly existing comments and estimates of the portfolio manager.

Create Portfolio Status Report

Procedure

  • Click on the Create status report button.
  • Answer the following question in the dialog with Yes: Are all entries (estimates/comments) and assignments (status reports to planning objects) complete and up-to-date?_
  • The status report has been created now and can no longer be edited.
  • You automatically switch to the Portfolio Status Report module in which the created status reports can be viewed and released or printed if necessary.

Portfolio Status Reports

Information

  • In the Portfolio status reports area, already existing status reports are listed with specifications on date, status, and estimate by the portfolio manager on different portfolio factors (dates, costs, etc.).
  • By clicking on the report ID in the Report field you can open and view the corresponding detailed report in the Portfolio Status Report module.
See also: Workflow: Create Portfolio Status Report