Budget Portfolio

Information

• The portfolio budget determines which costs may generally occur in the planning objects of a portfolio.

Where can I budget a portfolio?

In the Budget module of the required portfolio.

Open the portfolio by clicking on the Multi-Portfolio Board entry in the user menu of the Portfolio manager role and then, in the Portfolios module which has just opened, on the link on the portfolio's ID. Subsequently, click on the Budget module tab in the open portfolio.

Who can budget a portfolio?

All users, who have access to the Budget module and modification rights for portfolios. In PLANTA standard these are managers of the respective portfolio and  multi-portfolio managers. Information on the user rights can be found here.

Note

• In PLANTA, the portfolio budget is not defined and approved per entire portfolio but per year.

Specify Budget

Procedure

• Click on the

  

  Insert period (budget) button.
• Select the year(s) for which you want to budget the portfolio in the Create Yearly Tranche dialog module.
• Click on the Assign selected objects button. The respective yearly tranche is created.
  
  • In the yearly tranche, the summarized cost and budget data of all planning objects of the portfolio will automatically be displayed per cost type group.
• Enter the portfolio budget for each cost type group manually in the Portfolio budget column. Save.
  • You can tell whether the budget of the planning objects exceeds the portfolio budget by the color of the Deviation and % deviation fields. Further information

Approve Budget

Procedure

• Click on the Approve period button for the required year.
• Confirm the Do you really want to approve the period? query with Yes.
• The Approved checkbox is activated and thus the budget for the period is approved.
  • An approved period cannot be edited or deleted. To do so, you first have to cancel the approval.