The following chapters describe the exchange of data between PLANTA project and PLANTA pulse when using the hybrid planning method. For a description of the principle of working with PLANTA Hybrid as well as for additional links on the subject, please see here.
Synchronization from PLANTA project to PLANTA pulse
Information
The synchronization of the planned data from PLANTA project (tasks) to PLANTA pulse is carried out manually via a context menu command in the Schedule module.
Details
The following data is initially synchronized from PLANTA project to PLANTA pulse:
selected task (name)
project of the selected task (functional ID and name)
manager of the project
resource assignment of the selected task (name and code of the respective persons)
Calculated dates of the selected task
If you change particular data of a task which is already synchronized with PLANTA pulse, you have to reinitiate synchronization manually in order for the changes to be transmitted to PLANTA pulse. Changes made to the data listed above are transmitted and changed in PLANTA pulse as well, except manager (for further information, see Restrictions).
Synchronize Task as a Board
Procedure
Select the "PLANTA pulse" entry in the External system field in the Project Core Data module of the required project. The selection causes the controlling elements required for synchronization to be displayed in the Schedule module: the PLANTA pulse checkbox and the Synchronize with PLANTA pulse entries in the context menu.
Activate the PLANTA pulse checkbox in the Schedule module for the task to be synchronized with PLANTA pulse and save.
Right-click on the project header bar and select the Synchronize with PLANTA pulse command from the context menu.
Once the synchronization is completed, a message is displayed which informs you on whether the synchronization was completed successfully or whether problems have occurred.
Details
In the schedule, the tasks already synchronized with PLANTA pulse are marked with the symbol at the end of the task record in window 1 and next to the bar of the respective task in window 3. A link is implemented on the symbol via which you can directly access the respective board in PLANTA pulse.
The access to the board is only permitted to board members. The synchronization alone does not entitle you to access the board (for more information, see the note in the "Procedure" section). If you do not have access rights for a board, the following message is displayed: Board not found.
Restrictions
Only projects can be synchronized with PLANTA pulse. Ideas, proposals, and programs cannot be synchronized.
As soon as at least one task has been synchronized with PLANTA pulse, the External system parameter can no longer be set to empty or be changed to another external system. The user is informed by a respective message.
(Master) milestones and summary tasks can no longer be synchronized with PLANTA pulse. If the user tries to activate the PLANTA pulse field for a (master) milestone or for a summary task, or if he/she tries to convert a task synchronized with PLANTA pulse into a (master) milestone, a respective message is displayed.
For the task which is to be exported to PLANTA pulse, the PLANTA pulse checkbox can no longer be deactivated. The user is informed by a respective message.
Projects/tasks which are synchronized with PLANTA pulse (and exist in PLANTA pulse) cannot be deleted in PLANTA project. The user is informed by a respective message.
The resource assignment and the loads of a synchronized task, which have already been synchronized as well, cannot be deleted either. You can only delete resource assignments which have not been synchronized yet.
Only person resource assignments can be synchronized with PLANTA pulse. Departments, skills, material or cost resources cannot be synchronized.
Managers of the projects are only initially synchronized as board administrators. A manager change in an already synchronized project does not automatically cause the respective board administrator to be changed in PLANTA pulse.
Effects of Synchronization
Information
If synchronization was completed successfully, open PLANTA pulse and log-on with the user which corresponds to the manager of the project in PLANTA project or to one of the resources assigned to the synchronized task, depending on whether you want to continue your planning with pulse or simply view the data. If synchronization has been completed successfully, it will look as follows:
A project corresponding to the PLANTA project project has been created automatically.
The name of the project in pulse contains the functional ID of the respective project from project.
The project name from project is displayed in the Description field in pulse.
The key of the new project in pulse is independent of the technical ID in project. A dedicated pulse key will be generated. Both keys are linked in the background to identify their affiliation for the update procedure.
The project contains a board which corresponds to the task which you have synchronized from PLANTA project before.
The name of the task is also the name of the new board.
The key of the board in pulse is independent of the technical ID of the task in project. A dedicated pulse key will be generated. Both keys are linked in the background to identify their affiliation for the update procedure.
The board already contains default lists (adopted from a stored template) which can be renamed or deleted if necessary. New lists can be created as well.
In the PLANTA customizer master data, default lists are defined as listbox values in listbox category 00000422.
If there are resource assignments on the synchronized task, they are also automatically copied to PLANTA pulse as board members.
If one of these resources is defined as Person responsible for the task in project, the resource automatically receives administrator rights for the respective board in PLANTA pulse.
The manager of the respective project in PLANTA project automatically becomes a board member, even if he/she is not assigned to the task as a resource. He/she automatically receives administrator rights for the respective board in PLANTA pulse.
Resources which are not assigned to the task or which are no project managers do not automatically become board members and cannot access the board in PLANTA pulse. This also applies to multi-project managers, persons responsible for the task, and resources which have synchronized the task, provided that they are not assigned to the task. These resources can, however, be invited to the board by the board administrators and hence become members with access to the board.
The calculated dates of the task from PLANTA project have been applied as start and due date for the respective board in PLANTA pulse.
A board which was created in this way is always set to "private" by default.
If errors were reported after completion of the synchronization, all transactions which have not run through will be displayed in the Pending Configurations module (PLANTA link). By opening the log file on the required transaction you can track closely which errors have occurred.
Resynchronization from PLANTA pulse to PLANTA project
Information
Resynchronization from PLANTA pulse to PLANTA project takes place automatically. The following data is resynchronized:
Board member data
If new members have been added to a board in PLANTA pulse which is synchronized with PLANTA project, they will automatically be transmitted to PLANTA project as well and will automatically be assigned to the respective task as resource assignments, provided that
a user exists in PLANTA project which has the same e-mail address as the new board member in PLANTA pulseand
this user exists in PLANTA project as a resource the ID of which equates to that of the user.
The deletion of members of synchronized boards is not transmitted to PLANTA project.
