Record Presence

Information

• In PLANTA project you cannot only record hours worked but also times of presence (a sort of "attendance clock" function) as well as breaks, journeys, and over-night stays. This function may become necessary if such data is not imported from an external system.
• In order to use this function, the PLANTA administrator must make a global setting.

Where can I record times of presence?

In the Time Recording module. It can be found in the Employee Board module panel, which is contained in the PLANTA standard in the user menu of the Employee role.

Procedure

• Click on the Record presence button in the Time Recording module. If this button does not exist in your Time Recording module, this means that this function has not been activated in your system. In such a case, please contact your PLANTA administrator.
• The Presence module will be opened. Record presence times as described in the module topic.

Details

• The values recorded in the Presence module are subsequently summed up as a daily value in the Time Recording module directly below the scale and as a week value next to the Present heading.
• A traffic light is implemented on the values below the scale which indicates that there are still incomplete entries in the Presence module. Incomplete means that it has been saved in the Presence module while in one of the entries either the Start or End field is still empty. For example:
  • If there is no complete entry in the Presence module at all, the value from Unit/period of the resource is copied and displayed in red below the scale.
  • If there already are complete and incomplete entries in the Presence module, the summarized value of the complete entries is displayed below the scale, however, it is colored red since there are other incomplete entries.
  • If all entries in the Presence module are complete, the summarized value of all entries is displayed below the scale and is not colored red.

Caution

• If the No period records found message is displayed when attempting to record presence times, please contact your PLANTA administrator.