Budget MOD009CS7

Access

• Portfolio Management → Multi-Portfolio Board → Portfolios → Click on the ID of the ID of the required portfolio → Portfolio panel → Budget

Information

• In this module, the portfolio budget is planned and edited on a yearly basis (period related).

Module Variants

Budget per Period

Information

• In this area, budget periods can be added, approved, and deleted.

Note

• If changes have been made to data in the other modules which have an influence on the data in this module, e.g. changes to the project budget or costs, you have to click on the Refresh portfolio button in order for the changes made to the portfolio to be taken into account and portfolio data (the budget and cost data of projects summarized in Portfolio) is refreshed accordingly.

Insert new Budget Period

Procedure

• Click on the

  

  Insert period (budget) button.
• Select the required year/s in the Create Yearly Tranche dialog module.
• Click on the Assign selected objects button.
• The respective yearly tranche is created.
  • In the yearly tranche, the cost and budget data summarized from the planning objects is automatically displayed per cost type group.
    • Only the costs or effort type groups which have been selected for this portfolio in the Portfolio Core Data module will be displayed.

Edit Budget per Period

Procedure

• In the required yearly tranche, the portfolio budget is entered manually for each cost type group in the Portfolio budget column (Portfolio cost budget field for costs and Portfolio effort budget field for effort).
  • Changes to individual budget positions of the cost type group cause an automatic update of the value in the Costs and Effort sum lines since the values of individual cost/effort type groups are summarized (summed up) to these sum lines.

Details

• In the respective cost type group line, the summarized budget and cost/effort data of all planning objects which are assigned to the portfolio and activated. They serve as a basis for the definition of the portfolio budget.
• The traffic lights on the Abweichung and % deviation fields signalize immediately whether the relevant project budget is overrun (Relevant cost budget or Relevant effort budget) with respect to the portfolio budget (Portfolio cost budget or Portfolio effort budget). Which budget is considered "relevant" depends on the settings of the global Relevant project budget in portfolio environment parameter.
  • In order to view the budget data of individual planning objects and activate or deactivate their budgets for summarization to the portfolio, click on the Costs or Effort link in the sum line of the cost or effort area.
    • Depending on the link you click on, you switch to the Cost or Effort variants in the Edit Period module

Approve Budget per Period

Information

• In PLANTA portfolio, the portfolio budget is not approved for an entire portfolio; it is only possible to approve a portfolio budget for a particular period.

Procedure

• Click on the Approve period button in the required yearly tranche.
• Confirm the Do you really want to approve the period? query with Yes.
• The Approved checkbox is activated and thus the budget for the period is approved.

Note

• The approval cannot be canceled in the Budget module but in the Cancel Approval Per Budget Period administration module by deactivating the Approved checkbox.

Complete Budget Period

Procedure

• Click on the Completed checkbox in the required yearly tranche.
  • The budget period is therefore marked as completed and is hidden. This is the case if, e.g., the year already lies in the past.
  • In the With Completed Periods module variant, the completed/hidden yearly tranches can be displayed.

Delete Budget Period

Procedure

• Click on the Delete period button in the required yearly tranche.
• Confirm the Do you really want to delete the period? message with Yes.
  • The period tranche is deleted from the portfolio including the value contained in it.

Notes

• Deletion is only permitted for periods that have not been approved.
• A released status report cannot be deleted directly. When attempting to delete, the following message is displayed: Approved periods cannot be deleted.
• If you want to delete an approved period, you have to cancel the approval in the Cancel Approval Per Budget Period module by deactivating the Approved checkbox.